Tenant Responsibilities Prior to Moving Out

Tenants will benefit by following the procedures listed below before moving out:

• Contact the Management Office with move out information.
• Contact your telephone company to discontinue service at this Building.
• Turn in your office keys and security access cards to the Management Office.
• Follow the "Moving Procedures" described below in executing your move.
• Complete suite close out with Management Office.

Building Moving Out Policies

For building personnel to accommodate the interest of the Tenant and to protect the property, the following policies regarding movement of office furniture and equipment should be followed. If you have any questions regarding these policies, please contact the Management Office.

Schedule your move with the Management Office at +1 703 322 9650 as far in advance as possible. The move will be scheduled based on the availability of the service elevator and building service.

Provide the Management Office with a letter listing the following information:

• Date of move.
• Time periods the freight elevator will be needed.
• Name of the moving company and the name of the moving supervisor for the moving company and Tenant.
• Certificate of Insurance for the moving company.
• Forwarding address and phone number.
• Movers must lay Masonite down.

Special Requirements

The Office of the Building should be advised in writing of any special requirements in connection with the move. For example, if draperies, supplies, equipment, etc., are expected prior to the move, arrangements must be made for use of the elevator and for access to the tenant suite.

General Procedures

• All items to be moved in must be taken to the loading dock located in the back of the building.
• Movers must contact the Management Office prior to unloading tenant materials or furniture. The mover will be required to provide identification and state the name of the Tenant being moved.
• Only the freight elevator or designated elevator is to be used which is protected with the appropriate padding.
• All moves requiring more than one hour must be conducted after 5:30 P.M. or on weekends and a rate will be charged to the tenant for the engineer’s time. Please call the management office for a quote.

Clean-up

The moving company and the Tenant will be responsible for leaving the building and premises clean by removing from the Property all cartons and other trash generated in the move.

Property Damage

All damage to the building, elevator areas, doors, corridors, tenant spaces, or grounds which the Tenant, moving company or its employees or agents cause will be the responsibility of the Tenant. Required repairs will be accomplished by the Landlord with the expense billed to the responsible Tenant.

The following section defines specific information that your mover should be told. A copy of this section should be given to those moving companies bidding on your move.

Instructions to Movers

Inspection of Premises

The mover is responsible for inspecting the tenant suite prior to the move. The mover should acquaint himself with the conditions existing in the suite, so that he may furnish equipment and labor necessary for the orderly, timely and efficient movement of furnishings and equipment. He should be aware of the facilities of the building and the conditions, including safety precautions, under which the work must be accomplished.

Uniforms

Each employee of the moving company must be bonded and uniformly attired in the same type and color uniform plainly lettered with the moving company's name. These requirements are necessary in order to maintain the security of the premises and to provide easy identification by our company's personnel.

Insurance

For Insurance requirements please see the Insurance Requirements section.

Use of Elevators

Only the freight elevator or designated elevator per Cushman & Wakefield is to be used for moving furniture/equipment.

Masonite is required to be laid from the loading dock to the freight elevator for all moves. The amount needed is listed below:

• 5870 & 5860 Trinity Parkway is 135'
• 5885 & 5875 Trinity Parkway is 165'

Plus you will need Masonite from the elevator to the tenant space.

Services to be Furnished by Mover

Supervision, Labor, Materials and Equipment

The mover shall furnish all supervision, labor, materials, supplies and equipment necessary to perform all the services contemplated in an orderly, timely and efficient manner. Such equipment shall include among other things dollies, trucks, etc., as may be required. All material handling vehicles used in the interior of the building must have rubber-tired wheels and must be maintained free from grease and dirt.

Crating, Padding and Packing Material

The mover should take every precaution by means of crating and padding to safeguard property from damage. All padding and packing materials are to be removed from the property by the mover. The mover shall also furnish, install, and remove floor carpet, wall, and glass protective material from the point of entry to the building to the tenant's suite door to protect the building from damage.

Floor and Wall Protection

The mover should always protect and preserve the building from damage. He must comply with all reasonable requests to enclose or specially protect such property. This includes furnishing, installing, and removing floor, carpet, wall, and glass protective materials wherever necessary to protect the building from damage. Protection is also to be provided to the interior/exterior trim of all elevators used.

Permits, Franchises, Licenses or Other Lawful Authority

The mover, at his own expense, will obtain and maintain any necessary permits, franchises, licenses or other lawful authority required for effecting the movement, handling and other services to be performed. Before the move is made, the mover may be required to produce evidence of such authorities to management.

Removal of Furniture and Equipment

Each Tenant must provide advance written notice to the Management Office whenever furniture and equipment is to be removed from the property. Individual items (typewriter size or less) that can be hand-carried are excluded from this requirement. Items larger than a typewriter must be removed by following the procedures outlined on the previous pages.

Top of Page